1. Introduction

Welcome to Qeydo (also referred to as "we", "us", or "our"), a next-generation real-time multi-device business cashbook and ledger manager operated under Qeydo App. We are committed to safeguarding the privacy and integrity of your business, personal, and financial data.

This Privacy Policy governs the access and usage of the Qeydo mobile application and web-based platforms. It explains what data we collect when your team logs transaction details (Cash In / Cash Out entries), how we sync and protect that information across devices, and how you retain complete control over your business ledgers.

By registering a Qeydo account or using our multi-user synchronization services, you consent to the data practices described in this policy.

2. Information We Collect

To enable multi-user business financial logging, real-time sync, and security, we collect specific categories of information:

Receipt and Attachment Uploads: When you attach photos of bills, invoices, or transactions, these files are uploaded to our secure attachment storage directories (e.g., our server-side `uploads/attachments/` endpoint) to make them accessible to your authorized team members in real-time.

3. How We Use Your Data

Qeydo uses the collected data to enable a fast, reliable, and secure accounting workspace:

• Core Service Functionality: Creating, storing, and organizing your financial cashbooks, generating PDF/Excel reports, and resolving sync conflicts.
• Team Collaboration & Access Control: Supporting roles like Owner, Admin/Partner, Staff, Data Operator, and Viewer, so that only explicitly added members can view or modify records.
• Verification Codes via WhatsApp: To authenticate your account without passwords, we dispatch automated OTP verification codes via WhatsApp.
• Push Notifications (FCM): Sending instant alerts to your business team members when a transaction is added, updated, or deleted (e.g., "John Doe added a Cash In entry of $500").
• System Diagnostics & Prevention: Using anonymous metadata and cached tokens to resolve sync precision issues, prevent fraud, and optimize database performance.

4. Data Sharing & Syncing

We do not sell, rent, or lease your private business financial data or transaction records to any third party. Your business logs belong strictly to you and your authorized team members.

To deliver our real-time cross-device sync and operational features, your data is routed through highly secure channels:

• Team-wide Synchronization: When a business owner adds partners or staff to a ledger, those users gain access to view or write to the books based on their role permissions. All transactions are securely kept in our isolated cloud database (MongoDB) and synced dynamically across devices via secure gRPC endpoints.
• Third-Party Infrastructure:
  • Firebase Cloud Messaging (FCM): Sends real-time team transaction notifications.
  • WhatsApp API Gateways: Dispatches secure verification OTPs for phone validation.
• Legal & Compliance Disclosures: We may disclose information if required to comply with binding judicial subpoenas, applicable national regulations, or to protect the safety and rights of our users against fraudulent activities.

5. Security & Encryption

Your financial transaction information is highly sensitive. We implement state-of-the-art measures to keep your data secure:

Transport Layer Security: All data transmitted between the Qeydo mobile apps, web interfaces, and our servers is encrypted using Secure Sockets Layer (SSL) and Hypertext Transfer Protocol Secure (HTTPS) alongside highly optimized binary gRPC channels.

Server-Side Access Control: Accounts are secured using stateless JWT authentication tokens. Our backend layers enforce robust role-based constraints, ensuring no client can access or change books belonging to a business they are not members of.

Database Safety: Database instances are firewalled, and files, attachments, and logs are cached temporarily using high-performance Redis cache configurations to avoid persistent exposure risks.

6. Your Legal Rights

Depending on your geographic location and national laws, you have comprehensive rights regarding your information:

• Right to Access: You can request a summary or download a full PDF export of your cashbooks and transactions directly from the app interface.
• Right to Rectification: You and authorized team members can edit transactions, rename books, and correct details at any time, which automatically updates across all devices.
• Right to Deletion ("Right to be Forgotten"): You may request the deletion of your account or the complete purging of a business cashbook. Once requested, the data is removed from our live databases and sync logs.
• Right to Revoke Permissions: As a business Owner, you have full authority to revoke access of staff or partners from your books instantly, immediately stripping their local devices of sync updates.

7. Contact Us

If you have any questions about this Privacy Policy, your business data, or wish to submit an account deletion request, please reach out to our dedicated support team: